Touch Gift Foundation is looking for an Executive Assistant to perform a variety of administrative tasks and support our company’s senior-level managers. Executive Assistant’s responsibilities include managing calendars, managing emails, and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to executive members. The position requires initiative, critical thinking, and independent decision making skills. The professional in this position must be a proactive member of the organization who provides assistance to all members of the executive staff.


Responsibilities

Act as the point of contact among executives, employees, clients and other external partners
Manage information flow in a timely and accurate manner
Manage executives’ calendars and set up meetings
Rack daily expenses and prepare weekly, monthly or quarterly reports
Oversee the performance of other clerical staff
Act as an office manager by keeping up with office supply inventory
Format information for internal and external communication - memos, emails, presentations, reports
Screen and direct phone calls and distribute correspondence
Organize and maintain the electronic filing system
Requirements

+2 year work experience as an Executive Assistant, Personal Assistant or similar role
Excellent MS Office or Google Suites knowledge
Outstanding organizational and time management skills
Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
Excellent verbal and written communications skills
Discretion and confidentiality
High School degree